Whenever tasked with writing different types of essays, it is more than just creating something fun and engaging to read. This becomes even more apparent for those who are assigned with tasks that involve writing at school or those who have careers that depend upon their composition skills. No matter what the purpose, a vital step that should not be neglected is their ability to proofread.
This step is important because it helps determine any errors that the person who composed it may have committed. Following this logic, it is usually done during the editing process, in order for the necessary changes to be done. To help increase your skill in this aspect, here are the top seven tips for conducting newsletter proofreading.
One of the main things to keep in mind is concentrating hard and focusing on the task at hand. Since this is a vital part of the composition process should be done by eliminating other potential distractions. This includes turning off devices like your television or mobile phone.
When checking, always read thoroughly and be careful when dealing with homonyms. Homonyms are a classification of words that have the same spelling and pronunciation of a similar word but contain differing meanings, depending upon its usage within a sentence structure. One tip to avoid committing this mistake is to read aloud a given paragraph or phrase.
Furthermore, the same rules apply with words that contain contractions and apostrophes. This is most commonly seen with words like they are, their, and there. These sound alike when read, so it can cause some confusion between some folks when using it in a sentence. One important note is never using apostrophes for terms that are plural in nature.
Furthermore, always check the punctuation used for the entire composition. Sometimes, one becomes too focused with the wordings and sentences being used that they fail to check the punctuation. This includes the misplacement, overuse, or even missing things like commas, semicolons, period, and many more.
One tip is to read the entire composition backwards after reading it the regular way. Often times, the brain tricks people into thinking that no mistakes are present, since it has the capacity to automatically correct an error that the eyes sees. Due to this, one ends up overlooking it or thinking that nothing is wrong. By looking at things this way, it helps in breaking that set pattern and makes it easier to pinpoint mistakes.
Apart from this, another common error is neglecting to check on the numbers being used. For instance, typing 10,000 rather than 1,000 is a huge difference. Another example would be misusing your millions with billions, which is another vast difference. This is highly important, especially when creating newsletters that focus on facts and right portrayal of these facts.
The last tip is looking for someone else to read through it and make the necessary corrections. Every now and then, you might neglect to check on certain things, which is where a friend or roommate will step in. There is a large advantage in having it done because a fresh set of eyes might spot something you did not. Besides, they can also provide some insight or suggestions regarding the overall composition.